Administrative Coordinator
Full Time • Washington, D.C.
Benefits:
- 401(k)
- Health insurance
- Training & development
Position Summary
The Administrative Coordinator provides high-level administrative and operational support to the Chief Academic Officer (CAO) and the Chief of Staff. This position serves as a central coordination point for executive communications, scheduling, documentation management, and institutional initiatives within the office of Chief Academic Officer and the office of the Chief of Staff.
This role is designated as a confidential position and requires the highest level of discretion, professionalism, and integrity. The incumbent will regularly handle sensitive institutional information, including personnel matters, student records, executive communications, and strategic planning materials.
Key Responsibilities
Executive Support & Coordination
· Manage complex calendars for the Academic Department and Chief of Staff, including prioritization of competing demands.
· Coordinate internal and external meetings, including preparation of agendas, materials, minutes, and follow-up documentation.
· Draft, format, and proofread executive correspondence and reports.
· Support preparation of materials for Board meetings, accreditation activities, and executive presentations.
Confidential Documentation & Records
· Maintain confidential personnel, strategic, and executive records.
· Handle sensitive information in compliance with FERPA and institutional policies.
· Manage secure document workflows and access permissions.
Operational & Project Support
· Track executive-level initiatives and deadlines.
· Assist with institutional projects, policy documentation, and cross-department coordination.
· Monitor progress on assigned initiatives and provide status updates as requested.
Communication & Liaison Functions
· Serve as a point of contact between executive leadership and faculty, staff, and external stakeholders.
· Respond to inquiries on behalf of the CAO and Chief of Staff when appropriate.
· Maintain professionalism and neutrality in handling sensitive situations.
Administrative Oversight
· Support budget tracking, reimbursement processing, and event logistics as assigned.
· Maintain organized filing systems (digital and physical).
· Assist with onboarding coordination for academic and executive hires.
Other duties as assigned
Confidentiality & Professional Conduct
This position is formally designated as confidential. The Administrative Coordinator will have access to sensitive institutional information including, but not limited to personnel records and employment matters, compensation data, student information protected under FERPA, strategic planning and accreditation documents, and Board and executive communications.
The incumbent must exercise exceptional discretion and sound judgment. Breach of confidentiality may result in disciplinary action, up to and including termination. A separate confidentiality agreement will be required upon hire.
Qualifications
Required
· Bachelor’s degree or equivalent professional experience.
· Minimum of 2–4 years of administrative support experience, preferably in higher education or executive environments.
· Demonstrated experience handling confidential information.
· Exceptional organizational and time-management skills.
· Strong written and verbal communication skills.
· Proficiency in Microsoft Office and institutional systems (e.g., LMS, SIS, SharePoint, or similar platforms).
Preferred
· Experience supporting senior leadership.
· Experience coordinating multi-stakeholder projects.
Competencies
· Professional discretion and judgment
· Ability to prioritize in a fast-paced environment
· Attention to detail
· Political and organizational awareness
· Strong interpersonal skills
· Initiative and follow-through
Reporting Structure
Reports jointly to the Chief Academic Officer and the Chief of Staff.
Compensation: $40,000.00 - $43,000.00 per year
We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by law.
In 2014, BAU, now Bay Atlantic University, was established and licensed to operate in the District of Columbia. Bay Atlantic University is defined by six key aspects: Affordable, Focused, Global, Connected, Central and Dynamic. We put our students in the best position to succeed in their careers/lives by offering degree programs that are in high demand fields and rapidly growing. Being in the heart of DC, means being connected and that is why we offer degrees in Politics, Business, and Information Sciences: the three core industries that power DC and the world. All our programs have focused curriculum that are updated each year to remain consistent with current trends in the fields.
BAU aspires to make the most of its strategically central location, right in the heart of Washington, DC. (We are located just steps away from Lafayette Park, next to the White House). It is a top priority for us at BAU to expose all our students, domestic and foreign, to the incredibly rich environment of the Greater Washington Area.
Our strengths as a young and dynamic university are in undergraduate degrees in Economics, Business Administration, Political Science and International Relations, Information Technology, Data Science. We have a large MBA Program and also Graduate degrees in Cybersecurity and Big Data Analytics. We are also offering non-degree programs on Job Readiness, Entrepreneurship, Adobe in-design Series and English (ESL).
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